At a glance
AI-ARTS helps artists and arts organisations create accounts, submit and review work, manage programmes and publish selected material. These Terms explain the standards that keep those activities fair, lawful and secure.
- You keep ownership of the content you submit.
- Private submissions stay separate from material deliberately published through an AI-ARTS workflow.
- Organisation members and reviewers must respect their roles, programme rules and confidentiality duties.
1. About these Terms
These Terms govern use of AI-ARTS, an online platform supported by the Empirical Cultures framework for artists, arts organisations, open calls, review activity, galleries and related publication workflows. “AI-ARTS”, “we”, “us” and “our” refer to the operator of the service.
By creating an account, you agree to the version shown above. If you use an organisation workspace, you also confirm that you are authorised to act for that organisation. The Privacy Notice explains data processing; reading it is not treated as consent to unrelated processing.
2. Accounts and access
- Provide accurate information and keep it reasonably current.
- Protect your sign-in methods and tell us promptly through the contact route if you suspect compromise.
- Do not share access in a way that bypasses workspace membership, roles, review controls or security protections.
- You remain responsible for activity carried out through your account, except where applicable law provides otherwise.
Some features are restricted to approved organisation owners, members, reviewers or platform administrators. Access may require additional identity or security verification.
3. Acceptable use
You must not use AI-ARTS to:
- upload, publish or promote unlawful, infringing, fraudulent, abusive, hateful, exploitative or deliberately deceptive content;
- harass people, expose private information, impersonate another person or organisation, or manipulate a review process;
- bypass access controls, probe the service without permission, distribute malware, automate abusive requests or interfere with availability;
- scrape personal data, send unsolicited marketing, or use content to train or operate an automated system without a lawful basis and all required permissions; or
- submit material you do not have the rights and permissions to submit.
4. Your content and licence
You retain ownership of content you submit. You grant us a non-exclusive, worldwide, royalty-free licence for as long as reasonably needed to host, copy, transform for technical delivery, review, moderate, display and distribute that content through the AI-ARTS features you choose. This includes producing thumbnails, accessible formats and backups.
Public placement is a separate action from uploading or submitting content. Where an organisation controls an open call or gallery, it may make review and publication decisions under its published programme rules. You are responsible for securing permissions from identifiable people and rights-holders represented in your content.
You may request removal, but limited copies may remain where needed for security, dispute records, legal obligations or resilient backups. The Privacy Notice describes rights relating to personal data.
5. Organisation workspaces and review
Organisation workspaces are approved and role-controlled. Workspace owners are responsible for their members, programme rules, applicant communications, review criteria and publication decisions. Reviewers must keep non-public submissions confidential and disclose conflicts of interest where the programme requires it.
AI-ARTS provides workflow tools but does not guarantee selection, funding, publication, audience reach or the outcome of any open call.
6. External services
AI-ARTS relies on service providers for necessary hosting, authentication, security, media and publication functions. Their own terms or notices may apply when you use those functions. Provider and choice details are explained in the Privacy Notice and Cookie Notice, including when optional embedded media may load.
7. Moderation, suspension and termination
We may restrict content or access where reasonably necessary to investigate abuse, protect people or systems, comply with law, enforce these Terms, or preserve a fair review process. Where appropriate, we will explain the action and provide a route to challenge it. Immediate action may be required for urgent security or safety risks.
You may stop using the service and request account closure through the contact route. Rights and obligations that by their nature continue after closure remain effective.
8. Service availability and changes
AI-ARTS is evolving. We may maintain, secure, change or discontinue features and do not promise uninterrupted availability. If a material Terms change requires renewed agreement, the service will present the new version before continued account use.
Paid services, when offered, are subject to the price and any additional billing terms displayed before you purchase.
9. Responsibility and legal rights
Nothing in these Terms excludes responsibility that cannot lawfully be excluded or limits mandatory consumer, privacy or intellectual property rights. To the extent permitted by applicable law, each party is responsible for losses that were reasonably foreseeable from its breach.
If a concern arises, contact us first through the contact route so it can be investigated. Applicable mandatory law and available courts or regulators remain unaffected.